ESCAIDE Travel Grants

 

The 2016 EAN travel grant rules

The alumni association of the European programme for intervention epidemiology training EPIET (EPIET Alumni Network or EAN) offers a small number of competitive travel grants to allow epidemiologists and public health microbiologists to attend ESCAIDE 2016 in Stockholm/Sweden.

This year we have sufficient funds for two EAN travel grants. Only applicants whose abstract has been accepted for a presentation at ESCAIDE 2016 will be considered.

Preference will be given to

  • Abstracts that have been accepted for an oral presentation
  • countries that have previously been under-represented at ESCAIDE (see  EAN Outreach Project).

Applications must be received by email by  15 September 2016, 23:59 Central European Time (CET) and should be sent to the EAN board: EANboard@gmail.com.

Aim

The aim is to provide funding to those who would not otherwise be able to attend the conference as they do not have other sources of support. In addition, presenters from countries identified as being under-represented at ESCAIDE will be preferentially supported (see Annex 1: Outreach Project)

Scope and grants available

The grants are provided to support transport and accommodation costs to the conference only. Grants are limited to €600 per applicant (EU countries) or €800 for countries outside the EU. Only one grant per abstract accepted will be provided, i.e. for presentations or posters with multiple authors, only a single presenting author will be supported.

All travel grants will be paid to recipients AFTER attendance of ESCAIDE 2016 (as per the schedule mentioned below) and there will be no prior-to travelling or on-site payment of funds.

Travel Grant Selection Committee

The applications will be evaluated by a selection committee composed of the EAN board.

Eligibility

  • Applicants must have an abstract accepted for presentation at ESCAIDE 2016. They must also not have any other supporting finance for travel and accommodation.
  • The applicant must be the first author and the presenter of the abstract.
  • Non-EAN members will be prioritised in the selection process.
  • The applicant must not have received an EAN Travel Grant in the previous three years.

 

Assessment criteria

In the event that applications for grants exceed the funds available, the following scoring system will be used to allocate awards.

Scoring System for Grants

Area Value Points
Subject area Main focuspublic health epidemiology and/or microbiology : outbreak investigations, surveillance, quantitative studies, etc. 2
Other focus: policy, qualitative studies, etc. 1
Country of presenting author (other than outreach countries) Low, lower-middle or upper-middle income country as defined by World Bank 2014 3
EU or EU accession country 2
Other country 1
Country under-represented at ESCAIDE during previous years (Outreach Country) If the country of origin is one of those targeted by the outreach project (see Annex I) an additional 2 points will be assigned to the application 2

 

Applicants with the highest number of points will be given preference if there are more applicants than grants. The country of presenter is defined as the country specified in the affiliation given for that author in the abstract.

How to apply

The applicants must complete and send the following documents to the EAN board (EANboard@gmail.com).

  •  An application form
  • A copy of their current CV
  • A letter of recommendation from their employer or supervisor, supporting their application and stating that they will not obtain sponsorship for this conference from any other source.
  • The accepted abstract
  • A copy of the abstract acceptance letter from ESCAIDE 2016.

Applications must be received by 15 September 2016 at 23:59 CET.

Timeline

Deadline for EAN travel grant application 15 September 2016
EAN Travel Grant Awards decided 30 September 2016
Date of ESCAIDE 2016 28-30 November 2016
Deadline for receipts from EAN travel grant recipients 20 December 2016
Travel grants to be paid by EAN to recipients 10 January 2017

 

Sources of funding. Declaration of interest

The ESCAIDE 2013 Scientific Committee noted EAN’s request to formally consider any potential conflict of interest regarding the use of money from pharmaceutical companies for travel grants to support attendance. The Committee noted that abstract selection will be made purely on the basis of scientific quality. The peer review is performed anonymously, in advance, and independently from the assignment of grants. Travel grants will be awarded only after the authors have been notified of the decision to accept an abstract in the conference.  Therefore the Committee agrees that potential for selection bias towards authors who may attend ESCAIDE using grants offered by EAN does not subsist.

However, in order to ensure transparency and to avoid any conflict of interest, all applicants must declare any conflict of interest relating to their presented work and the above organisations.

 

Publicising of grants

Advertisements for these grants will be available on the websites of the following organisations.

  • EAN
  • EPIET
  • ECDC
  • ESCAIDE
  • TEPHINET

Reporting

Presenters receiving an EAN travel grant must provide a short (500 words) account of their experience at ESCAIDE, which may be used in the EAN newsletter to publicise the work of EAN.

 

Annexes

Annex I: EAN Outreach Project

Annex II: EAN Travel grant application form

- See also at: http://ecdc.europa.eu/en/ESCAIDE/registration/Pages/travel-grants.aspx#sthash.0wfXsf45.dpuf